Consignment Note Procedure

Waste Consignment Note Procedure
 
A waste producer must have a valid waste consignment permit (CP) and a consignment note (CN) during transfer in order to dispose of/transport his waste as per legal obligations of Regulation 14 of The Waste Regulations, 2011 as published by Legal Notice 184 of 2011. These Notes must accompany waste, which consists of hazardous or non-hazardous waste. This procedure is also applied for disposal of waste at sea.  

All CPs and CNs have a unique number/code allocated by the Competent Authority. The CP is used in order to obtain a permit for the disposal of waste while the CN must be used for the transfer of waste.

Terms and Definitions

Consignor is the person who asks for the waste to be removed from the place where it is being held​​
Carrier is ​the person who transfers the waste from one place to another & should be registered with ERA.
Consignee is the person to whom the waste is being transferred.
Carrier's round is a journey made by the carrier during which more than one consignment of waste is collected and all consignments are taken to the same consignee. To be treated as a carrier's round under these regulations the round must be completed within 24 hours.​
Succession is a procedure for the movement of waste of the same description from the same premises and consignor, going to the same consignee and premises (apply also to both single loads and to carrier's rounds). A CN should cover all consignment, which occurs during the v​alidation of the permit (refer to the ​​permit).
      The consignment note procedure is divided into two stages: 

Stage One: Waste Consignment Permit Application (CP)
Step 1 ​For the transfer of waste within the Maltese Islands, the waste generator should apply with the Competent Authority using the CP application. Details in Section A (Consignment Details), Section B (Description of the Waste), Section C (Carrier's Details) and Section D (Consignor's Details) should be filled in appropriately by the waste generator or a broker on his behalf. Once the latter four sections are filled, the waste generator should fill and sign Section E (Consignee's Declaration).​
Step 2 ​The applicant should contact the Waste Management Facility to make the necessary logistical arrangements for the delivery of waste. The Waste Management Facility should inform the Competent Authority of its intention, whether they will be accepting the waste or not.
Step 3 ​The applicant should send the WHITE copy to the Competent Authority via e-mail on cp.permitting@era.org.mt. The original white copy should reach the Competent Authority within 5 working days.

A CP iissued based on the following criteria:​

12 months - Authorised Facilities​
6 months - Companies (more than one transfer within 6 months)
3 months​ - Companies (more than one transfer within 3 months)
1 month​ - Companies ​(one time permit)​

The application will be processed within 10 working days. Once the CP is ready, the original copy will be posted to the permit holder on the postal address indicated on the application. For further information, please send an e-mail on cp.permitting@era.org.mt.

Stage Two: Waste Consignment Note (CN)
Step 1 Three days before the transfer of waste, the applicant should fill Section A (Consignment Details) and Section B (Description of the Waste) in the Consignment Note (CN)
Step 2 ​The applicant should send the WHITE copy to Competent Authority via e-mail on contact.cn@era.org.mt. The original white copy should reach the Competent Authority within 5 working days.
Step 3 ​I. On the day of collection the waste carrier collects the waste, and fill Section C (Carrier's Certificate) while the applicant should fill Section D (Consignor's Details) and keep the Consignors copy (Green) for record purposes. 
II. During transportation the carrier must ensure that the consignment note and a valid permit accompany the transfer of waste.
III. At the consignee's facility, the carrier must give the three remaining copies and permit to the consignee. The consignee must complete Section E on the three remaining copies and give the completed Carriers copy (Blue) to the carrier. The carrier must retain his/her copy as part of a register for not less than three years. The consginee must forthwith dispatch the completed Deposit (ERA) copy (Yellow) to the Competent Authority. The consignee must retain the completed Consignee's copy (Pink) for not less than three years.

The WHITE form of the Waste Consignment Permit Application and Prenotification Copy shall be collected from and eventually sent on the following address:

Environment and Resources Authority
Hexagon House
Spencer Hill
Marsa MRS 1441.